ఆంధ్ర కళాసమితి - పన్వేల్

ANDHRA KALA SAMITHI - PANVEL

Regd. No. F 1626 (Raigad) Public Trust Act - 1950

Plot No 30, Sector -2,
New Panvel,
Navi Mumbai,
Maharashtra.410206

Andhra kala Samithi-Panvel Building
Bammera Pothana
Telugu Talli
Andhra Pradesh Assembly
kakatiya Kala Thoranam, Warangal Fort
Ramappa Temple, Warangal
Sri Venkateswara Temple, Tirupati
Charminar, Hyderabad
Buddha Statue, Hyderabad
Hitech City, Hyderabad

RULES AND REGULATIONS

  1. Name of the Institution will be ANDHRA KALA SAMITHI, Panvel
  2. Area of Activities of the SAMITHI

    Area of Activities of the SAMITHI will be in and around PANVEL including Taloja, Kalamboli and other nearby areas.

  3. Year : The Financial Year of the SAMITHI will be 1st April to 31st March
  4. Membership and Admission Procedure
    1. Membership of the Samithi
      1. Any Person above the age of 18 Years may be admitted as a Member of the Samithi provided he/she pays the subscription and agrees to abide by the Rules and Regulations framed by the Samithi.
      2. Rights of the Member: All members of the Samithi have right to express opinions give suggestions and take part in various activities of the Samithi
      3. Voting rights of the Members: All members excluding Honorary Members shall Have equal voting rights
    2. Admission Procedure of a Member: A person desirous to be a member of the Samithi will submit in an application in the prescribed form and pay the prescribed subscription. The Managing Committee will have the right to reject any application without assigning any reason thereof and the decision of the committee will be final
  5. Types of Members: The Samithi Shall have the following categories of membership Viz.
    1. Life Members

      A person who makes a one time payment of Rs 5000/- can become a Life Member.

  6. Expulsion of Members: Any Member of the Samithi who pursues a conduct which is contravention of rules and regulations or proves to be determined to the interest,

    welfare and atmospheres shall be expelled by the managing committee with or without giving any reason. A member shall be expelled or cancelled for the following reasons also viz.

    1. In case of Death
    2. In Case of Resignation
    3. If Proved Illegal and
    4. In case of Non-payment of Fees

    In case of Expulsion of a Member, the fees paid by him will not be refunded. If expelled member has to be readmitted as a regular member he/she has to pay the fees again as per category of membership. For this Managing committee permission is necessary.

  7. GENERAL BODY, Its RIGHTS AND RESPONSIBILITIES
    1. General Body : All the members of the Samithi other than the Honorary Members shall form the General Body of the Samithi.
    2. Annual General Body Meeting : The General Body Shall meet at Least once in a Year . Normally the AGM will be held within 3 months time after the expiry of the Financial Year at a Place and time to be determined by the Managing Committee, by giving at least 2 Weeks notice to the members. The following Business will be transacted in the General Body Meeting
      1. Submission of Annual Report
      2. to receive and adopt the audited statements of accounts
      3. to give policy guidelines to the office bearers of the Samithi
      4. To appoint Auditors and their remuneration if any
    3. Extra Ordinary General Body Meeting

      Whenever the Managing Committee seems that there exists a situation to take the General view of the Members on a very Specific issue and/or there is a very important matter which needs the approval of the General Members or there is a crisis in the Samithi, the extra ordinary General Body meeting can be called by giving at least a weeks notice to the members.

  8. Notice of General Body Meeting and its Quorum:
    1. Managing Committee will give minimum two weeks notice to the members for ordinary General body meeting
    2. Quorum : For Annual General Body Meeting , extra ordinary meeting and Requisitioned General Body Meeting , 2/3rd of the members or 25 such members,

      whichever is less shall constitute quoram for the meeting , at the scheduled time of commencement of it, the meeting shall be adjourned for half an hour and reconvene at the same place and Day. No Quorum is necessary for such an adjourned and reconvened meeting.

  9. Special Requisition General Body Meeting

    IF at least 60% of the members of the Samithi want to have a discussion on a very specific issue and give it in writing about their intention to the Secretary to convey a General Body meeting, the Secretary after receiving such request and in consultation with the Managing Committee, may call within three weeks of the receipt of such request and requisition General Body Meeting by giving at least four days notice to the members.

  10. The Managing Committee
    1. The Managing Committee shall consist of Minimum 6 Members and Maximum number of the Managing Committee shall be 16. The Following will consist of Managing Committee
      1. President - 1
      2. Vice –President – 1
      3. Secretary – 1
      4. Joint Secretary – 3
      5. Treasurer - 1
      6. Co-Treasurer - 1
      7. Executive Members - Maximum 12 Members
    2. Office Bearers:

      The office Bearers will be the President, Vice President, Gen.Secretary, Jt Secretary, Treasurer and the Co-Treasurer.

    3. Office Bearers and Members of the Managing Committee shall be elected by the members of the Samithi.
  11. TENURE AND ELECTION METHOD OF THE MANAGING COMMITTEE
    1. Tenure of Managing Committee

      Tenure of managing committee shall l be a period of THREE Years and extendable to a further period of one year. This however will be applicable to the committee elected after the registration of the Samithi.

    2. Election Procedure of Managing Committee

      The Managing committee shall appoint a Election Committee to be In-charge of the elections and its decision in all matters connected with the elections shall be final and binding. The General Body on the day of its Annual General Meeting shall elect under its supervision of Election Committee, the President, the Vice-President, A General Secretary & Joint Secretary, a Treasurer & Co-Treasurer and other members.

  12. Duties and Responsibilities of the Managing Committee Members:
      1. PRESIDENT: The President shall be the Chairman of the meetings of the General Body and/or the Managing Committee
      2. The President shall conduct the proceedings of the meetings and interpret the rules or procedures in case of a doubt or controversy
      3. The President Shall Guide in the General Administration and Management of Finances etc.
    1. VICE- PRESIDENT: To act in the Absence of the President
    2. General Secretary:
      1. The General Secretary shall be the executive officer of the Samithi and shall give effect to the Decisions of the Managing Committee and General Body.
      2. The General Secretary shall be the person in whose names all the suits and proceedings shall be instituted, defended or otherwise conducted on Behalf of the Samithi.
      3. He shall cause to maintain the records of the Samithi and stock register of the Kala Samithi Properties.
      4. He shall be the channel of correspondence in respect of the Samithi.
      5. He may incur in urgent and special cases and expenditure up to Rs 100/- at any time in anticipation od the approval of the Managing Committee.
      6. He shall have to convey special meeting of the Managing Committee with the Previous Sanction of the President.
  13. Meetings of Managing Committee and Special Requisitioned Meetings of the Managing Committee
    1. Meetings of the Managing committee shall be Held at least once in a month and along with other matters, they shall consider financial position and monthly statements of accounts as prepared by the Treasurer and General Secretary and also sanction budget for Expenditure.
    2. The General Secretary with previous consent of the President shall give five clear day notice of any meeting of the Managing Committee to every Member. However non-receipt of the notice by any one of the committee members shall not invalidate the proceedings of the meeting.
  14. Notice of Managing Committee Meeting and its Quorum
    1. Notice of the Committee Meeting: For regular meetings of the Managing Committee, the notice shall be circulated at least 5 days in advance.
    2. An Extra-ordinary meeting of the Managing Committee shall be conveyed within 48 hrs of the receipt of a written request for the same from at least 3 committee members.
    3. Quorum of Managing Committee Meeting: - The Quorum of any of the meeting of the Managing Committee shall be seven of the elected members of whom two shall be non-office bearers.
  15. Rules for Election of Managing Committee:-
    1. The election committee shall be competent
    2. The members who are in the arrears of the membership fees as on date of notice of the election shall not have right for voting and shall not have the right to stand for election of the managing committee.
  16. Casual Vacancy of the Managing Committee

    All the interim vacancies in the Managing Committee including Office Bearers shall be filled up by the Managing Committee by co-option. How-ever of the post of President falls vacant during the year, Vice-president shall function till next election.

  17. POWERS OF THE MANAGING COMMITTEE.
    1. The Managing Committee shall manage and administer the affairs of the Samithi in accordance with the clauses stated above and here under or such regulation as may be framed/amended from time to time.
    2. The Managing Committee shall implement the policies formulated by the General Body and follow the directions given by the General Body in accordance with any resolutions passed at any of the meeting of the General Body.
    3. The Managing committee shall have the discretion to remove from the Register of Members the names and of the persons whose conduct is considered undesirable in the interest of the Samithi provided that not less than two thirds majority of Managing Committee recommended such removal.
    4. The Managing Committee subject to the articles of the constitution shall be responsible for the property and funds of the Samithi and manage the affairs and funds of the Samithi in Honest and prudential manner and be responsible for proper functioning.
    5. Then Managing Committee shall consider suggestions from the Chief Advisors and Sub Committee and take necessary steps to improve and further the objectives of the Association.
    6. The other powers and functions shall include to acquire by purchase or otherwise any equipment, furniture Stationery Books, News Papers , Journals , Periodicals and all other movable articles considered necessary for the maintenance, up keep and for the information education publicity etc in furtherance of any of the Objective of the Samithi.
    7. The Managing Committee shall be empowered to acquire, purchase, sale , improve, lease, dispose off or otherwise deal with or alter any part of the movable and /or immovable assets and property of the Samithi.
    8. The Managing Committee shall have power to grant admission or reject applications for membership and to accept resignation from members.
    9. The committee shall have power to employ persons on remuneration and suspend or Dismiss them for Sufficient reasons after providing such person an opportunity of being heard provided that such suspension or removal is agreed by not less than 2/3rd of the number of committee members present and voting .
    10. The Managing Committee shall have power to commence any matters in the court of Law and also refer any matter of arbitration and suit as may be in the Opinion of the Managing Committee necessary and proper to bring or defend person in whose name the said suite actions and proceedings shall be instituted , depended or conducted. The President and General Secretary shall have the Power to represent in person or through an authorised person or Lawyer in all Legal and allied matters.
    11. The Managing Committee shall be empowered to form Sub-Committees for Occasional and Particular Work and the Sub Committee will perform under the General Supervision and Control of the Managing Committee
    12. Every Sub-committee shall forward the minimum of each meeting to the General Secretary of the Samithi within 5 Days of the Meeting.
    13. Managing committee shall have the powers to invest and deal with any of the nominees of the Kala Samithi nor immediately required is approved Govt Securities, fixed deposits in any scheduled banks as they may consider it fit and from time to time to vary or realize such investments
    14. The Managing Committee shall have powers to co-operate, associate with Govt., Semi Govt, Social Organizations Voluntary and other similar bodies interested and involved in promotion of the aforesaid objectives and other Andhra Societies.
  18. FUNDS OF THE SAMITHI INCOME AND UTILISATION OF FUNDS
    1. Income: Samithi Shall raise funds through Entrance fee, membership fees, Donations, Interests on deposits, Grants from Govt, Semi Govt, Voluntary organizations and other Individuals or other organizations etc. Samithi shall raise funds by organizing dramas, movies, Yaksgaganas, Exhibitions, picnics, lotteries etc and other cultural activities. Samithi shall Raise funds by means of rent/lease/sale dispose of movable or immovable assets of the samaj.
    2. Utilisation of Funds: Samithi will utilize its funds to fulfill its aims and objectives.
  19. PROVISIONS OF LOANS AND DEPOSITS
    1. Samithi Shall Raise Loans for its Building office, auditorium, library or any other such equipments required for such purpose from a person or Agency or any Bank /Corporation etc suitable for the Samithi.
    2. Samithi shall deposit its funds in any suitable Scheduled Bank / Company / Corporation / Trust to earn its returns on investments like interest, dividend etc. 17) PROVISION FOR PURCHASE and Sale of Immovable Property : The managing Committee shall Purchase immovable property by its accumulated funds / by raising Loans or by raising donations or any other such fund raising scheme for the purpose. Any purchase of Immovable property of the Samithi will be approved and sanctioned by the Managing Committee before its Purchase.

      Sale of Immovable Property ; Immovable property of the Samithi will be sold by calling Tenders or Organizing auction sales which ever is best suitable to the Samithi’s benefit. The Decision of the Managing will be final.

  20. THE BANK ACCOUNT OPERATING PROCEDURE AND ANNUAL AUDIT
    1. Account : The Managing Committee shall have power to open and operate upon any Bank account in the name of “ THE ANDHRA KALA SAMITHI PANVEL “ in any of the scheduled banks as current account savings account , fixed deposit account for and on behalf of ANDHRA KALA SAMITHI PANVEL. All Income of the Samithi whether through membership fees, donations, subscriptions or otherwise received shall be deposited the same day or the earliest Bank Working Day in a Scheduled bank or Coop Bank in accounts in the name of ANDHRA KALA SAMITHI PANVEL.
      1. The Account in the Name of ANDHRA KALA SAMITHI PANVEL shall be operated under the Joint Signatures of any of the two persons namely the President or Gen.Secretary together with any of the Treasurer.
      2. The General Secretary or President shall be competent to authorize any expenditure upto a total of Rs 250/- in anticipation of approval of the Managing Committee. However he/she shall submit the accounts with vouchers at the next meeting and get it approved before incurring any further expenditure.
      3. The Managing Committee shall have power to frame rules with the consent of the General Body in regard to Management of Finances of the Samithi subject to the Bye-laws.
      4. ANNUAL AUDIT

        A Chartered accountant who shall not be a member of the managing committee shall be appointed by the General Body at its Annual General Meeting to hold its office as auditors for that year and fix honarium for their services.

  21. PROCEDURE OF KEEPING RECORD OF MEMBERSHIP

    Register of the Members of the Andhra Kala Samithi , Panvel shall be kept in accordance with the clause 1,2 and 6 of the 1971 Registration of Institution Act, Govt of Maharashtra.

  22. Provision of Amendments of Rules and regulations of Samithi

    Provision of change of Name, Aims and Objectives of the Samithi under article 24 and 25 will be amended as per the provision of clause No. 12 and 12A of 1860 Society regn Act.

  23. Dissolution of the Institution:

    The Samithi will be dissolved as per the clause 13 and 14 of the society Regn Act, 1860.